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Introduction
Information Technology is beginning to evaluate various AI tools and features, including those available in current software tools used at Bowdoin such as Zoom. Two GenAI Zoom features, Meeting Summary and Smart Recording, are available to the Bowdoin community. Both of these features have been reviewed and found to comply with Bowdoin’s security, privacy and accessibility requirements.
Environment
Zoom is now leveraging AI to help you be more productive in your meetings and recordings! Zoom introduces AI Companion with two features available to enable in your Bowdoin Zoom account. Each of these features will require that you enable them in your Zoom account before they are available to use. Instructions for doing this are available later in this article.
Enabling Zoom AI Within Your Account
Enable Zoom AI's meeting summary and smart recording in your Bowdoin Zoom account first.
- Login to your Bowdoin Zoom account.
- Select Settings.
- At the top of the page will be the new AI Companion settings. There you can enable one or both of the features.
Meeting Summary
Meeting Summary in Zoom will use AI to generate a summary of the audio in the meeting. It can be edited and shared after the meeting. Once enabled, select the Start/Stop Summary button in Zoom to begin/end the meeting summary. Meeting Participants will see a notification about the meeting summary being enabled.
When the meeting concludes
- A Meeting Summary report is emailed to the meeting host. The summary includes the main discussion topics organized in the order in which they were presented.
- The meeting summary is also available within your Bowdoin Zoom account under the Meeting Summary with AI Companion section.
Smart Recording
Smart Recording for Zoom Cloud recordings will produce a transcript and a general meeting summary with chaptering and individual summaries and next steps. Once enabled, click on the Record, Record to the Cloud button to begin the process. Meeting Participants will see a notification regarding that the Smart Recording may be enabled.
The recordings will automatically be deleted after 6 months, consistent with the Bowdoin retention policy for Media/Video Recordings. Access your Zoom recordings within your Bowdoin Zoom account under Recordings.
Features
| Zoom AI Feature |
Smart Recording |
Meeting Summary |
| Admin Global Setting Disclaimer for All Turned on |
Yes |
Yes |
| Retention Period |
6 months |
None |
| Who has access to feature output |
Meeting Host |
Meeting Host |
| Zoom Storage |
Cloud recording |
No |
| Meets WCAG (accessibility) |
Yes |
Yes |
| Develops Transcript |
Yes (Cloud recording) |
No |
Security, Privacy and Accessibility
If you are interested in using a software tool that incorporates AI, please be sure to submit your Generative AI question or use notification request to ensure that the product complies with Bowdoin’s security, privacy and accessibility requirements.
Additional Resources
Please check out the following Zoom articles to see how to use each feature in depth:
Additional Help
If you need further assistance, please contact the Bowdoin College Service Desk