Add, edit, and remove members of Groups in (new) Outlook for Windows and Outlook on the web

Information on how to add, remove, or change ownership of a group in Microsoft 365 from (new) Outlook on Windows and Outlook on the web.

Questions

• How do I add people to a Microsoft 365 Group?
• I need to delete people from my email group, how do I do that?
• How can I add email addresses to my email group from Outlook in Windows?

Environment

• You are an owner of a Microsoft 365 group.
• Using (New) Outlook on Windows

Resolution

Any member of a group can invite others to the group, but only the group owner can remove them. The group owner is usually the person who created the group but others can be assigned this role as well. It's recommended that groups should have at least two owners, in case one of them is unavailable.

Add members to a Group in (new) Outlook

1. There are two ways to find your groups in new Outlook:
   1. Select Groups in the App bar located in the left of the window. 
   2. In the mailbox folder list, select Go to Groups
2. ​​​​​​​​​​​​​In the left pane, under Groups, select the group you want to invite people to join.
3. Under the Group name, select the text showing the number of members.
4. Select Add members.​​​​​​​

Make a member a group owner in (new) Outlook

It's a good idea to have at least two group owners in case one of them leaves the group at some point.

1. Select Groups in the App bar located in the left of the window.
2. Under the Group name, select the text showing the number of members.
3. Next to the person you want to make an owner, select the arrow next to Member.
4. In the drop-down menu, select Owner.

Remove members from a Group in (new) Outlook

1. Select Groups in the App bar located in the left of the window.
2. Under the Group name, select the text showing the number of members.
3. Next to the person you want to remove, select Remove from group.
4. Select Yes to confirm.

Add a guest to a Group in new Outlook

Group owners can add guests—people outside of Bowdoin—to a group. Guests can have any email address, and their email account can be a work, personal, or school account. When a guest is invited to join a group, they receive a welcome email message that includes a little information about the group and what they can expect now that they're a member.

1. Select Groups in the App bar located in the left of the window.
2. In the left pane, under Groups, select the group you want to invite people to join.
3. Under the Group name, select the text showing the number of members.
4. Select Add members.
5. Enter the email address of the person outside of Bowdoin you'd like to add as a guest. 
6. Select Add.

Additional Help

If you need further assistance, please contact the Bowdoin College Service Desk

Additional Resources

For the most up-to-date information or information for Outlook Classic, visit Microsoft's documentation regarding adding, editing, and removing members of a group.