Approving Timesheets

To approve an employee's timesheet

  1. Log into Workday and click on your Inbox.
  2. Timesheet approvals display sorted by employee within the Actions tab on the left side of your screen.  Click on the Action item to display the timesheet to the right side of your screen.
  3. Entries to approve display by date, type and hours.  Total hours display at the top of the screen. If an employee revises and resubmits their timesheet, the updated entries will display in this top section.
  4. Scroll down to see all entries for the pay period.
  5. At the bottom of the screen you can either approve the timecard, send it back to the employee or close out of the entry for later review/approval.
  6. Approved timesheets are indicated by a green check mark.
  7. Sending back a timesheet to the employee prompts you for a reason. The employee will receive an email notification with your comments in the Reason field.

Note: Please do not send back timesheets after the 10:00am deadline for submission.

To edit an employee’s timesheet

  1. If you need to edit the employee’s timesheet, hover over the Related Actions button next to the employee’s name beside the Worker label.
  2. The Worker label is under the first line of summary information in the Time Entry Approval report. Hover over Time and Leave and then click on Enter Time.
  3. Note: Please direct changes to Payroll (x7070) after the noon deadline for approvals.
  4. The employee’s name will default.
  5. Enter the date for the week that you would like to view and/or edit. Select OK. This takes you to the weekly view of the employee’s timesheet.
  6. Click on the timeblock that you would like to edit (08:00 AM to 12:00 PM in this example).
  7. Click on the Time Type menu to see the options (e.g., Sick, Vacation, Holiday).
  8. Once your updates have been made, select OK.
  9. When a timesheet has been edited, the Submit button will reappear.
  10. Submitting a timesheet on the employee’s behalf will act as your approval and eliminates the need to return to your Inbox for this employee. 


Article ID: 52929
Fri 4/27/18 1:10 PM
Fri 4/27/18 4:39 PM