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Description
Bookings with me is a web-based personal scheduling page that integrates with the free/busy information from your Outlook calendar. Bookings with me lets people schedule a meeting or appointment with you, similar to other popular tools such as Calendly (which Bowdoin does not own licensing for). You can create custom meeting types to share with others so they can easily schedule time with you based on your availability and preferences. You both get an email confirmation and attendees can update or cancel scheduled meetings with you from your Bookings with me page.
Note: “Bookings with me” is NOT the same as Microsoft Bookings. Bookings with me works only with your personal calendar for scheduling 1:1 meetings, while Microsoft Bookings is designed for team or departmental use where you may have multiple staff or services to offer. Also, Bookings with me does not create a new mailbox for each Bookings with me page where creating a new "Bookings" will creates a new mailbox to host the Bookings calendar.
Environment
- All faculty, staff, and students are licensed for Bookings with me and Bookings.
- Bookings with me is managed through Outlook online and is supported in all major web browsers.
Getting Started
Access Bookings with me
- Go to https://outlook.office.com/mail
- Log in with your Bowdoin email address and password.
- Click on the calendar icon on the left hand side.
- Click on the "hamburger" menu just above the New Event button (the three horizontal lines icon)
- Underneath the monthly calendar, click on Create booking page or if you've clicked on it before click on Go to my booking page
- Hint: You can also get their directly if you've created your page by going to https://outlook.office.com/bookings/homepage
- If this is your first time here, click on the 0 / 3 Get Started button on the right for an overview of what you can do and how to set up your meeting options.
Bookings with me portals
Bookings with me has 2 different portals, or views.
Organizer view
This is where you will go to set up the appointment types, times, etc. for guests to meet with you. Can control what meeting types are private, so you can send direct links to individuals, or public, for anyone to use. You can also choose to make the meetings Teams meetings or in-person. After you have setup your page and publish it, you can share it with others, such as adding it to your Outlook signature (which you can have Bookings we me do automatically, if you prefer).
Attendee or Guest view
When you share your page with others, or if they click a link in your signature, a guest will be taken to the attendee view. This is where they can choose the meeting type (if you've made more than one) from the list of public types, the date, and the time time for the meeting. If you created private meeting types, the guest will only see those if they're using a link sent to the directly.
When to use Bookings with me
Bookings with me is a great tool to create 1 on 1 meetings with other staff, faculty, students, etc. both inside and outside of Bowdoin.
Examples include:
- Scheduling interviews with external people
- Setup customer meetings
- Scheduling office hours with students
- 1 on 1 meetings for manager/staff catch-ups
- Lunch meetings
- and much more.
Additional Help
If you need further assistance, please contact the Bowdoin College Service Desk
Additional Resources