Body
Questions
- How do I open a shared calendar in Outlook Online?
- How do I view someone's calendar in the browser version of Outlook?
- Someone shared their calendar with me — how do I see it in Outlook Online?
- How do I add a shared calendar in outlook.office.com?
- How do I view a department or group calendar in Outlook on the web?
- How do I remove a calendar I added in Outlook Online?
Environment
This article applies to all current Bowdoin faculty and staff who have been granted access to a shared Outlook calendar and want to view it in Outlook Online in a web browser.
- Platform: Any modern browser (Safari, Chrome, Firefox, Edge) at outlook.office.com
- Requirement: The calendar owner must grant you access before the calendar will be visible to you. To request access, contact the calendar owner directly or submit a request through the Service Catalog.
- Not covered: Outlook for Windows or Outlook for Mac — see the Related Articles section for those platforms
Resolution
Add a shared calendar in Outlook Online
- Sign in to Outlook Online at outlook.office.com using your Bowdoin email address.
- Click the Calendar icon in the left navigation bar.
- In the left panel, click Add calendar.
- In the window that opens, select Add from directory.
- Make sure your Bowdoin account is selected in the account drop-down if prompted.
- In the search field, type the name or email address of the person whose calendar you want to view. Select them from the results.
- Click Add.
The shared calendar will appear in the left panel under People's calendars and events from that calendar will overlay on your calendar view. A colored dot next to the calendar name helps distinguish it from your own events.
Tip: You can customize the display color of a shared calendar to make it easier to distinguish at a glance. Click the three dots (…) next to the calendar name in the left panel and choose a color.
Toggle a shared calendar on or off
Once added, a shared calendar can be shown or hidden without being removed. In the left panel, check or uncheck the box next to the calendar name under People's calendars.
Remove a shared calendar
To remove a shared calendar from your Outlook Online view:
- In the left panel, locate the calendar under People's calendars.
- Click the three dots (…) next to the calendar name.
- Select Remove.
Note: Removing a shared calendar from your view does not revoke the access the owner granted you. You can re-add it at any time. To revoke access, the calendar owner must update your permissions — see How to manage permissions in a shared calendar in the Related Articles section.
Additional Help
If you need further assistance, you have several options:
- Bowdoin Bot: Chat with Bowdoin Bot directly from any KB page for instant answers.
- Phone: Call the Bowdoin College Service Desk at (207) 725-3030.
- In person: Visit the Tech Hub in Smith Union during business hours.
- Submit a ticket: Request assistance through the Service Catalog.
Additional Resources