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If you are overwhelmed by your email, rules can help. Rules filter messages into specific folders, set off alarms, and more. The example below describes how to create a rule that will move any email messages that have a subject containing the word "discount" to a Junk Email folder. There are many criteria you can use when writing rules, be as specific as you can.
Creating a rule with very general terms may result in messages being moved to folders that you did not expect.
Instructions:
- Navigate to outlook.office.com and log in with your Bowdoin username and password.
- In the top right corner, click the gear icon (Settings). Navigate to the bottom of the list and click "Mail" under the "Your app settings" section.
- In the pane on the left, expand Mail - Automatic Processing
- Click on Inbox and sweep rules
- Click the plus sign and select the rule you want to create.
- In the new inbox rule window, name the rule.
The name should identify the purpose of the rule. For example, if the rule moves sales emails to a Junk mail folder, name the rule Filter junk mail.
- In the first drop-down menu, choose the criteria that defines when the rule is applied.
- In the second drop-down menu, choose whether the email should be flagged, sent to a folder, deleted, or forwarded.
- Click Save.
Note: You will not be allowed to set up an email rule that forwards email messages to another mailbox. This process is not allowed for data security purposes.