We're Sorry to See You Go

Whether you were here as a student, with us for a short time as a visiting member of our faculty or staff or spent many quality years with us, we're sad to see you go and wish you well in your future endeavors. To assist in your departure, we've compiled some information on how to move your data from Bowdoin systems to other services or storage devices. You can do such things as back up your computer data to take with you or forward your email to another address. There are many options for many different scenarios so if you don't see what you're looking for, just ask.

FAQs for Faculty and Staff Leaving the College

How long does my account stay open after I leave the college?

Staff accounts are disabled immediately after leaving the college however any "Out of Office Message" you might have set up will continue to function for a couple of weeks after leaving. It is recommended that you set a message up before you leave.

Faculty accounts will function for 30 days after the appointment ends so that any final work can be completed. After access has been disabled, any Out of Office Message you might have set up will continue to function for a couple of weeks after leaving. It is recommended that you set a message up before you leave.

How do I tell people what my new email address is?

A great way to tell people that you have a new email address and that you've graduated from Bowdoin is to set up an Out of Office Message. This can be done right through Webmail and we've created instructions to walk you through the steps.

How do I provide access to my email account for my supervisor or manager?

Because the work you've been involved in might be important to the department or college, providing access to your email by your manager or supervisor before you leave could be very important. Follow the instructions on this page on setting up permissions and if you need assistance, contact us.

If you have additional questions, contact the IT Service Desk (servicedesk@bowdoin.edu, (207) 725-3030) or log in and ask a question in our Questions forum.

FAQs for Students Leaving the College

How long does my account stay open after I graduate?

Typically a student account will remain open and available to use until October 31 of the year of graduation. Afterwards access to the email account is disabled and messages are deleted. At that time you will also lose access to any information and data stored in your Bowdoin OneDrive account.

How do I tell people what my new email address is?

A great way to tell people that you have a new email address and that you've graduated from Bowdoin is to set up an Out of Office Message. This can be done right through Webmail and we've created instructions to walk you through the steps.

If you have additional questions, contact Student Technical Services (itss@bowdoin.edu, (207) 751-5050) or log in and ask a question in our Questions forum.

Taking your email with you

Email is one of the biggest things students and some faculty like to take with them when they leave. Forwarding email to other mail accounts, downloading email to an email client or downloading it to a portable format for use with Microsoft Outlook elsewhere are all good options. Below you will find links with instructions on performing each option.

And don't forget to tell people what your new email address is! Setup an out of office message in Webmail telling people who email you what your new address is and how long your current account will remain active.

Taking your data with you

Over the course of time at Bowdoin most students and some faculty collect data in the forms of documents, projects, videos, music, etc. that they might want to take with them when they leave. This data is most likely not all in the same spot. Some locations to remember when searching around for data to backup:

  • Network Home Directory (H: drive)
  • Courses folders for students or faculty
  • Research Folders for faculty
  • IceBox and/or OneDrive
  • Bowdoin-provided computer for faculty or staff

In most cases you should determine the amount of total file space used up and then bring in a USB thumb drive or a USB hard drive to copy the data to. This same drive can be used to place a PST of your email and contacts of you have enough space and you'd like to go that route with email.

If you have data in IceBox or OneDrive and have not been using the desktop sync clients to keep the data in the cloud in sync with the data on your computer, be sure to do that now while your account is still active. Once your account is no longer active, IceBox and OneDrive access will be denied and the data will not be recoverable.

For help we've assembled a few documents that can assist in determining the size of your data and moving it somewhere to take with you.

Taking your contacts with you

Over the years you've created a great list of friends, coworkers, contacts and business that you've been in contact with. You may have worked hard to create contacts on your phone or in your address book so that you can quickly access the information whenever we want. Just a few years ago you might have grabbed your Rolodex when you left your work or graduated from college but now, those contacts don't exist on tiny pieces of paper but rather in your digital address books.

When you leave the college you may want to remember to export those contacts to that you have access to them in the future. Below are links to some documents showing you how to export those contacts so that they can be used once more in the future.