Create a Microsoft Teams Meeting

Explains the different ways to start or schedule a Microsoft Teams meeting, including an ad-hoc video, voice, or screen-sharing session from a chat, and scheduled meetings created in the Outlook desktop app, Outlook on the web, or the Microsoft Teams calendar. Applies to Bowdoin faculty, staff, and students using Microsoft Teams.

Questions

• How do I create a Microsoft Teams meeting?
• How do I start a quick video or voice call with one or more people in Teams?
• How do I schedule a Teams meeting from Outlook?
• How do I add Teams to a calendar event in Outlook on the web?
• How do I create a meeting from within the Microsoft Teams app?
• How do I share my screen during a Teams call?
• Why don't I see the Teams Meeting button in Outlook?

Environment

This article applies to Bowdoin faculty, staff, and students using Microsoft Teams for informal calls or scheduled meetings. Microsoft Teams works well for one-on-one collaboration with a friend or colleague, for an informal small group, and for a large group or formal meeting. Meetings can be created from a Teams chat, the Outlook desktop app on macOS or Windows, Outlook on the web, or the Microsoft Teams calendar.

Resolution

Start a one-on-one, small group, or ad-hoc meeting

To quickly start an online video session with one or more people in an informal setting, follow these steps.

1. Click the New Chat icon at the top of the Teams window.
   
2. Begin typing the name or names of the people you want to meet with in the box provided.
   
3. Once all of the people have been added, click one of the three buttons in the upper-right of the Microsoft Teams window. There will be icons that look like a video camera, a telephone, and a square with an arrow pointing up, as seen below.
   
   • To start a video chat, click the Camera icon.
   • To start a voice chat only, click the Telephone icon.
   • To share your screen with the group, click the final icon, the square with the arrow pointing up.

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Create a scheduled meeting using Outlook for macOS or Windows

You can use Microsoft Teams to host a more traditional, online meeting. For an ad-hoc meeting with a few people, use the steps above; to create a scheduled meeting, use the Outlook desktop app.

1. Open the Outlook app on your computer.
2. Open your calendar (usually a small calendar icon at the bottom of the left column).
3. Click Meeting in the ribbon.
4. The Teams Meeting button should become available.
   
5. Click Teams Meeting to make the meeting an online meeting. The Location field will auto-fill with "Microsoft Teams Meeting".
   Note: If you plan on also booking a conference room, you can change the Location field to be the room you want to use. This won't change the behavior of Teams at all.
6. Fill out the rest of your meeting details, including subject, agenda, and invitees.
7. Click Send when you're ready to send your invitation.
8. Once you send the invitation, all of the Teams connection details, including a link to access the meeting from Teams or Teams on the web, will auto-populate for your attendees.

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Create a scheduled meeting using Outlook on the web

You can use Outlook on the web to create a Teams meeting.

1. Log in to Outlook on the web at https://outlook.office365.com.
2. Open your calendar (usually a small calendar icon at the bottom of the left column).
3. Click New Event in the upper-left of the window.
4. Enter all of the meeting details.
5. On the "Search for room or location" line, click the toggle next to "Teams Meeting" to enable your meeting for Teams.
6. Click Send when you're ready to send your invitation.
7. Once you send the invitation, all of the Teams connection details, including a link to access the meeting from Teams or Teams on the web, will auto-populate for your attendees.

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Create a scheduled meeting from within Microsoft Teams

You can also create a Teams meeting from inside Microsoft Teams.

1. Log in to Microsoft Teams (the same instructions work for Teams on the web and the Teams desktop client).
2. Click the Calendar icon in the left column.
   • If you don't see the calendar icon, click the ellipsis (...) to show it.
3. Click New Meeting in the upper-right corner.
4. Enter your meeting details.
5. Click Save when done. The meeting will be sent to your invitees with all of the Teams connection information attached automatically.

Additional Help

If you need further assistance, you have several options:

• Bowdoin Bot: Chat with Bowdoin Bot directly from any KB page for instant answers.
• Phone: Call the Bowdoin College Service Desk at (207) 725-3030.
• In person: Visit the Tech Hub in Smith Union during business hours.
• Submit a ticket: Request assistance through the Service Catalog.