How to set an out of office reply in Outlook Online

To Turn On Out of Office Replies

Setting up an out of office message in your email account is a useful way to inform people that you won't be available to respond to their emails immediately. Here's how you can manage out of office replies using Outlook at Bowdoin.

1. Log In:

• Visit Outlook and log in with your Bowdoin username and.

2. Access Settings:
   • Click the gear icon (Settings) in the top right corner.
   • Type "automatic" in the search bar and click on the Automatic Replies link.
3. Activate Replies:
   • Click on switch to turn on automatic replies.
   • To set a specific time frame, check "Send only during this time period" and specify the start and end dates.
4. Compose Your Message:
   • Enter your out of office message in the text box. Use the toolbar formatting options.
5. Save:

• Click Save to activate your out of office replies.

To Send Automatic Replies to Senders Outside Bowdoin

1. Select External Senders Option:
   • Check the box "Send automatic reply messages to senders outside my organization."
   • Choose whether to reply only to senders in your Contacts list or to all external senders.
2. Compose Your External Message:
   • Enter your in the text box provided. Use the toolbar for formatting.
3. Save
   • Click Save to apply the settings.

To Turn Off Out of Office Replies

1. Navigate to Outlook and log in with your Bowdoin username and password.
2. Access:
   1. Click the settings icon in the top right corner.
   2. Set automatic replies.
3. Deactivate Replies:
   1. Toggle the option to "Automatic replies on".
4. Save
   1. Click Save to turn off the automatic replies.

By following these steps, you can effectively manage your out of office settings Outlook, ensuring that your contacts are informed of your availability.