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This article explains how an owner of a Microsoft Team at Bowdoin can choose between sending an external sharing link, using a shared channel, and adding a guest to the Team. It describes what a guest can see once added, the 180-day expiry on external access, and how to remove a guest when the work ends.

One table collecting the limits that apply to files in Microsoft Teams, SharePoint, and OneDrive at Bowdoin: file size, path length, item counts, sharing link and guest expiration, and how long deleted files are kept. Also covers how to structure Teams and channels, how to name files so they do not fail to sync, how to connect Teams files to your computer, and what happens when a Team goes inactive or someone leaves the College. Applies to Bowdoin students, faculty, and staff.

Options for site owners and OneDrive owners to export a list of Microsoft 365 items that are shared with people outside the organization. Covers downloading the "Shared with external users" report from a SharePoint site and reviewing or exporting externally shared items from OneDrive.