Set Your Time Zone in Microsoft Bookings

Questions

  • How do I set my Microsoft Bookings calendar time zone?
  • Why is my availability showing in a Universal Time Zone?
  • How do I change the time zone in Microsoft Bookings?
  • My Bookings calendar is showing the wrong times - how do I fix this?
  • How do I set my Bookings calendar to Eastern Time?

Environment

This article applies to Bowdoin College faculty, staff, and students using Microsoft Bookings. When you first use Microsoft Bookings, the calendar defaults to a Universal Time Zone. You need to set your current time zone so that your availability displays correctly for people booking appointments with you.

Resolution

  1. Open your Bookings calendar at https://outlook.office.com/bookings/ and sign in with your Bowdoin account.
  2. In the left navigation, click the Booking Page tab.
  3. Scroll to the bottom of the page. Under Region and time zone settings, click Change language and time zone settings.
  4. Change the Current time zone to your time zone (Eastern Time for most Bowdoin users).
  5. Save your settings.
Tip: It is generally not recommended to select "Always show time slots in business time zone" unless you only meet with people in the same time zone. Leaving this unchecked allows people in other time zones to see your availability in their local time when booking.

Additional Help

If you need further assistance, you have several options:

  • Bowdoin Bot: Chat with Bowdoin Bot directly from any KB page for instant answers.
  • Phone: Call the Bowdoin College Service Desk at (207) 725-3030.
  • In person: Visit the Tech Hub in Smith Union during business hours.
  • Submit a ticket: Request assistance through the Service Catalog.
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A first-time setup walkthrough for Microsoft Bookings, the shared online scheduling tool included with a Bowdoin Microsoft 365 account. Covers signing in, creating a Bookings calendar, and important first-time setup tips such as setting the time zone, syncing with Outlook to prevent double-booking, and cancelling appointments through Bookings. Applies to Bowdoin faculty and staff new to Microsoft Bookings.
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