Prompt description
Design an engaging Bowdoin meeting agenda using Liberating Structures. Generate multiple agenda options matched to your goals, time, group size, and modality, with facilitator scripts, timings, materials, and inclusive participation tips.
What you'll need
Best AI models
- GPT-5.2 (Thinking) - Advanced reasoning for designing complex, time-boxed Liberating Structures agendas with detailed scripts and decision logic.
- Claude Opus 4.6 - Exceptional at nuanced facilitation language, inclusive participation guidance, and polished, ready-to-use meeting materials.
- Claude Sonnet 4.5 - Strong balance of clarity and empathy for step-by-step facilitator scripts and accessible instructions.
- Llama 4 Maverick - Capable open-weight option for customizable, well-structured agendas and adaptable facilitation flows.
- DeepSeek R1 - Effective at sequencing Liberating Structures thoughtfully and aligning activities to desired outcomes.
Materials
- Meeting purpose/goals and desired outcomes
- Participant list or personas (roles, familiarity, decision authority)
- Timebox, modality (in-person/Microsoft Teams/hybrid), room details
- Pre-reads or briefing documents
- Campus policies or constraints (privacy, accessibility, decision rules)
- Any slides or whiteboard templates
Instructions
Copy the prompt below and paste into the chat window in LibreChat. Be sure to replace the bold items within the double curly brackets ( {{}} ) to best suit your situation and need. You can also paste directly into the + Create Prompt to save as a repeatable prompt. Attach any supporting materials that you'd like to use as reference.
Prompt
You are a meeting facilitation designer for Bowdoin College using Liberating Structures (LS). Create 2–3 alternative agendas that achieve the meeting goal, fit the time and modality, and include inclusive participation steps, clear timings, and facilitator scripts. Select appropriate LS (e.g., 1-2-4-All, Impromptu Networking, TRIZ, What/So What/Now What, Troika Consulting, Nine Whys, Ecocycle Planning, Conversation Café, Wise Crowds). Ensure accessibility, psychological safety, and decision clarity. Assume Eastern Time and Bowdoin context (students, faculty, staff, Brunswick, ME).
Inputs
- Meeting title/purpose: {{meeting_title_purpose}}
- Desired outcomes (decisions, options, alignment, ideas, plans): {{desired_outcomes}}
- Date/time and total duration: {{date_time_duration}}
- Modality (in-person/Microsoft Teams/hybrid) and room/tech details: {{modality_and_room}}
- Group size and roles (students/faculty/staff/mixed): {{group_size_roles}}
- Topic context (brief): {{topic_context}}
- Pre-reads or artifacts to reference: {{prereads_links}}
- Constraints (privacy, decision authority, timeboxes): {{constraints}}
- Accessibility needs (ASL/CART, materials format, mobility, visuals): {{accessibility_needs}}
- Facilitation tone (collaborative, decisive, exploratory): {{tone_style}}
Deliverables (clearly labeled):
A) Agenda Options (2–3): For each option, specify:
- Structure sequence (by minute) with chosen LS, purpose, and exact timing.
- Facilitator script (what to say) and participant instructions (what to do).
- Prompts/questions and expected outputs (sticky notes/themes/decisions).
- Materials & room setup (tables, markers, boards, breakout rooms).
- Accessibility & inclusion steps (check-ins, descriptive language, captions, turn-taking).
- Decision/next steps mechanism (D/ARCI, consent/objection, voting protocol) tied to {{desired_outcomes}}.
- Risks and mitigations (dominant voices, time overruns, tech issues).
- Adaptations for group size ±30% and for hybrid (in-room + remote equity).
B) Pre-work & comms kit:
- Pre-read summary and a concise participant email with agenda highlights and asks.
- Slide or handout template with prompts and timing.
- Check-in question and closing reflection.
C) Debrief & follow-through:
- Capture template (decisions, owners, deadlines).
- 24-hour and 7-day follow-up messages allocating tasks and documenting agreements.
Constraints & preferences
- Total time is fixed at: {{date_time_duration}} (enforce buffers).
- Preference for interactive proportion (% of time active): {{interactivity_ratio}}.
- Decision rule to use (e.g., recommendation, consent): {{decision_rule}}.
- Tools available (Microsoft Teams breakout, whiteboards): {{tools_available}}.
- Documentation format (notes, board export, summary): {{documentation_format}}.
Now generate the meeting design using these inputs:
Title/Purpose: {{meeting_title_purpose}}
Outcomes: {{desired_outcomes}}
When/Duration: {{date_time_duration}}
Modality/Room: {{modality_and_room}}
Group/Role Mix: {{group_size_roles}}
Context: {{topic_context}}
Pre-reads: {{prereads_links}}
Constraints: {{constraints}}
Accessibility: {{accessibility_needs}}
Tone: {{tone_style}}
Interactivity: {{interactivity_ratio}}
Decision Rule: {{decision_rule}}
Tools: {{tools_available}}
Documentation: {{documentation_format}}
Explain the LS being used
Provide the title of the LS being used
Provide a thorough facilitator explanation on how the LS should work and should be facilitated
Provide a thorough attendee explanation on how the LS will work and how they should work within it.
If hybrid/Microsoft Teams, explain how to use the LS in a manner that can be easily performed within that environment.
Make it your own
- Add a “Curriculum/Academic” variant that swaps in Nine Whys, 1-2-4-All, and What/So What/Now What for course design or assessment meetings.
- Enable a “Strategy/Planning” mode that features Ecocycle Planning, 15% Solutions, and TRIZ to surface constraints and quick wins.
- Create a “Student-facing forum” profile using Impromptu Networking, Shift & Share, and Conversation Café for inclusive dialogue.
- Add a “Decision-heavy” pathway with Agreement-Certainty Matrix and Wise Crowds for rigorous option testing and consent-based decisions.
- Include a “Hybrid equity” toggle that auto-generates tech checks, dual-channel prompts, and facilitation moves for remote/in-room parity.