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Options for site owners and OneDrive owners to export a list of Microsoft 365 items that are shared with people outside the organization. Covers downloading the "Shared with external users" report from a SharePoint site and reviewing or exporting externally shared items from OneDrive.

This article explains how someone outside Bowdoin College can open a file or folder shared with them from Bowdoin OneDrive or Microsoft Teams. It covers signing in as a guest, resolving common account conflicts, and understanding how long external access lasts.

Explains how to preserve OneDrive files that were shared by a person who has left Bowdoin, before the departed account and its files are deleted. Covers finding files shared with you, downloading them, re-uploading them to your own OneDrive, and sharing them back to the team.

An overview of OneDrive (for Work or School), the Microsoft 365 cloud storage service available to all current Bowdoin faculty, staff, and students. Explains how much storage is included, how files can be synced and shared, how data is protected, and the main advantages of using OneDrive.

Explains how a Team owner can make a folder in a Team read-only so members can view files but cannot edit, upload, or delete them. Because a Team's files are stored in a connected SharePoint site, the permission change is made in SharePoint. Applies to Bowdoin faculty and staff who own a Team.

Explains how a Team owner can limit file sharing in a Team so that only owners can create sharing links or invite others to files and folders. Because Teams files are stored in a connected SharePoint site, the change is made in the site's sharing settings. Applies to Bowdoin faculty and staff who own a Team, especially for confidential or restricted groups.

Beginner tips for storing, finding, editing, and organizing files in Microsoft Teams and SharePoint. Covers chatting and collaborating, uploading files in chats and channels, searching for files, co-authoring, recommended file settings, metadata, activity alerts, and best practices for naming, permissions, and version history. Applies to Bowdoin students, faculty, and staff.

Explains how OneDrive, Microsoft Teams, and SharePoint work together for storing and sharing files in Microsoft 365, where files shared in Teams actually live, and how to choose the right place to save a file. Includes a quick reference for common scenarios.

Azure course folders are cloud-based shared folders for Bowdoin courses, accessible from within an Azure Virtual Desktop or from any on-campus or VPN-connected computer. This article explains how to request an Azure course folder and how to connect to it.

Step-by-step guide to sharing OneDrive files with specific people and using the Block Download option to prevent recipients from saving copies. Includes a full breakdown of what Block Download protects and its limitations.

How to share your screen, a specific window, a whiteboard, or an iPhone/iPad screen during a Zoom meeting on the desktop app, including how to annotate while sharing and how to stop sharing.

How to use AirDrop on a Bowdoin-issued iPad to wirelessly share files, photos, and links with nearby Apple devices. Covers turning on AirDrop, sending and receiving items, and what to do if AirDrop appears limited or unavailable on a managed device.