What are mail lists?
A mail list, also known as an email list or distribution group, is a list that is assigned an email address that contains a collection of email addresses. You can then send to the single address (of the list) and the same message gets sent to every member of the list.
A mail list can be created for your own personal use in your account or you can request one of 2 types of lists from Information Technology (IT) for you to manage.
Two Types of lists
There are two types of lists that can be requested from IT. The first is a Microsoft 365 Group and the second is a Microsoft 365 distribution group. The both perform the same basic function but there are some differences.
Microsoft Group
A Microsoft Group is a new offering from Microsoft and replaces a traditional Distribution Group. A group has most of the same function as a distribution group but with the added benefit of having a group calendar and they allow for sharing files in a shared space. Anyone can be a member of a group (faculty, staff, student, and guest) and groups can be created and managed without the need for Information Technology assistance.
Distribution Group
A distribution group is a Microsoft 365 group that has similar functionality as a Mailman list. You can add/remove members, allow only list members to mail to it and they can be set up to provide individuals to remove themselves if desired. Distribution groups, however, can only have Bowdoin email addresses as members.
Distribution groups are managed through Outlook Online.
You can request the creation of a new distribution group from our Service Catalog.