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This article explains how version history works for files stored in Microsoft Teams, SharePoint, and OneDrive, where to find it, and how to put an earlier version of a file back. It also explains why restoring an older version does not erase newer ones.

Instructions for archiving a Microsoft Team so its conversations and files become read-only, restoring an archived Team, and making specific SharePoint folders read-only when a whole Team cannot be archived. Also explains what happens to files in an archived Team and the Microsoft 365 Team expiration policy. Applies to Bowdoin Team owners and members.

This article explains what happens to a Bowdoin colleague's files after that person leaves the College. It describes which files stay available, which files disappear with the departed account, how a department requests recovery of files held in a departed colleague's OneDrive, and how to keep the same loss from happening again.

Explains how a Team owner can limit file sharing in a Team so that only owners can create sharing links or invite others to files and folders. Because Teams files are stored in a connected SharePoint site, the change is made in the site's sharing settings. Applies to Bowdoin faculty and staff who own a Team, especially for confidential or restricted groups.

Explains how a Team owner can make a folder in a Team read-only so members can view files but cannot edit, upload, or delete them. Because a Team's files are stored in a connected SharePoint site, the permission change is made in SharePoint. Applies to Bowdoin faculty and staff who own a Team.

This article explains that a file attached to a Microsoft Teams chat is stored in the sender's own OneDrive and shared only with the people in that conversation, while a file posted in a channel is stored in the team's SharePoint library and is available to everyone with access to the channel. It covers how to tell the two apart, where meeting recordings are saved, and how to move a chat file into a channel.

Explains how to find a direct link to a folder or subfolder inside a Microsoft Teams channel by opening it in SharePoint and copying the browser address. These links are useful for automation, integrations, sharing, or troubleshooting. Applies to Bowdoin faculty, staff, and students using Microsoft Teams on the desktop or web.

This article explains how to search for a file in Microsoft Teams, SharePoint, and OneDrive, and what each search box actually covers. It also lists the common reasons a file that exists does not appear in your search results, and what to do next when no search turns the file up.

How to move files into a Microsoft Teams channel safely, whether they are coming from OneDrive, from Microwave, or from your own computer. Explains which method keeps a file's version history, why to copy and verify before deleting the originals, and what to check before moving a folder. Applies to Bowdoin students, faculty, and staff.

An explanation of how Microsoft Teams organizes work into channels, how permissions work across teams and channels, and where files are stored in the linked SharePoint site. Covers standard, private, and shared channels, owner and member roles, the folder structure behind Teams, managing channel settings, and best practices. Applies to Bowdoin students, faculty, and staff.

An overview of scanning options and settings available when using a PaperCut-enabled multi-function device (MFD) on campus. Covers scan destinations (OneDrive, email, and Teams/SharePoint folders), global settings that apply to all scans, and default settings that can be adjusted at the device.

One table collecting the limits that apply to files in Microsoft Teams, SharePoint, and OneDrive at Bowdoin: file size, path length, item counts, sharing link and guest expiration, and how long deleted files are kept. Also covers how to structure Teams and channels, how to name files so they do not fail to sync, how to connect Teams files to your computer, and what happens when a Team goes inactive or someone leaves the College. Applies to Bowdoin students, faculty, and staff.

How to add, apply, or change sensitivity labels for files in Word, Excel, PowerPoint, and OneDrive, and for Teams and SharePoint sites in Microsoft 365. Covers the three Bowdoin label types, how labels affect channels and files, and troubleshooting tips.

Step-by-step guide to sharing OneDrive files with specific people and using the Block Download option to prevent recipients from saving copies. Includes a full breakdown of what Block Download protects and its limitations.

Steps to open and view a Visio diagram in a web browser using Visio for the web, without installing the desktop Visio app. Covers signing in to Microsoft 365, locating or uploading the file in OneDrive, SharePoint, or Teams, using basic viewing tools, and fixing common problems such as .vsd files or licensing messages. Applies to Bowdoin students, faculty, and staff on Windows or Mac.