How to charge a department code when printing in PaperCut

Issue/Question

  • I used to have to enter a department code in my print jobs before I could print. How do I do that now with PaperCut?
  • We have students who are printing as part of their job, how they charge the department rather than using their own print funds?
  • We have students printing as part of the research work they are doing for a faculty. Can they charge those to a project code?

Environment

There are many situations where faculty, staff, and students may need to "charge" or assign their print jobs to a different department. This is most often either because printing is being tracked per department or because students are printing on behalf of the department they may be working for. In any case, students, faculty, or staff can associate the documents they are printing with a department by selecting the correct project code at the time of printing.

Resolution

in order to "charge" a department rather than have the print job debited from your account, follow these steps.

  • Once you have permission to a specific account, you can charge your print jobs to something other than your personal account.
  • Print your document(s) as you normally would.
  • When asked, enter your username and password to assign the document to you.
  • A "Print Job Notification" window will popup, as usual, except now you will see a new list of options under the "Print job actions" section of the window.
  • The default selection is "Charge to my personal account". Click the button next to "Charge to a shared account".

    An image of the Advanced Job Notification window showing the option to charge to a specific account.
     
  • From the drop-down menu, select the account you'd like the print job charged to.
  • When ready, click Print.

If you need further assistance, please contact the Bowdoin College Service Desk

Details

Article ID: 147388
Created
Mon 8/1/22 11:57 AM
Modified
Tue 10/11/22 3:17 PM

Related Services / Offerings (2)

Request assistance with PaperCut or with general printing services.
Request the addition, removal or restriction of a Bowdoin project code within PaperCut