Exporting Bowdoin Email from Outlook for Mac OS

Question

• How do I export my email and contacts to a file so I can import the information into another version of Outlook or other email program and access it after my Bowdoin email account is closed?

Environment

When students, faculty or staff leave Bowdoin, they may wish to take personal emails with them. Since Bowdoin uses Microsoft 365, these emails must be exported first to allow re-importing into a different email service.

Resolution

1. In Outlook, first check if you are using the Legacy or New Outlook interface.
   1. If you are using the New Outlook interface you will need to change it to Legacy for the Export and can then change it back afterwards.
2. Click on the Help tab on the menu bar, then click on Revert to Legacy Outlook.
3. Under the Tools tab, click on Export.  
4. In the Export window, choose which items you would like to export, then click Continue.
5. In the "Save archive file as" window, click the small downward arrow icon to select a destination folder.
6. In the Save as: box, type a descriptive name for your contacts file, then click Save.
7. Complete the process by clicking Finish.
8. You can now switch back to the New Outlook style. To do this, click on the "New Outlook" switch next to the search bar at the top of the window.
   If you have multiple accounts added to your Outlook client, you will be able to choose which mailbox to export. Carefully scroll through the list to confirm you are selecting the correct one. Your Bowdoin mailbox will be identified by your email address.

    

You have now exported your email and contacts to a file that will allow you to migrate the mail to another version of Outlook, another email program, and/or keep an archive copy for future reference if needed. 

If you want to open in it with Apple's Mail app to have access to the files (it will not be a live account) you can first open the exported file with Mozilla Thunderbird to convert the file and Mail can import from Thunderbird.