
Overview of Process
In Workday, users can search for students via the Workday Global Search bar and Find Students report, as well as view their student profile. This is an overview of how to find students and what information can be found on student profiles.
Search for Students via Workday Global Search Bar
- Type student: followed by the student’s name into the Workday Global Search Bar and click Enter or Return on your keyboard.

Note: The BOW STU Find Academic Records report can also be used to search for a student and navigate to their student profile.
- Select the Student’s Name to view their profile.

Note: In order to see and select Student results, make sure to type student: before the student’s name or have Student as a saved category. If you do not, you may pull student and employee profiles for your search.
Configure Searching for Students via the Workday Global Search Bar
- Type the student’s name into the Workday Global Search Bar.

Note: The BOW STU Find Academic Records report can also be used to search for a student and navigate to their student profile.
- Click the Enter key on your keyboard to view more results for your search.
- Click the button next to Simplified Search is Enabled to disable the simplified search feature and view the full results of your search.
Note: By default, your search will be set to the Simplified Search setting, a feature that enables you to find tasks and reports more quickly by integrating AI into the search user experience. It is recommended to turn off the Simplified Search feature.

- The first time you search for students, you will need to click Configure Search to configure your Saved Categories to target the Student search functionality.

- To configure your search results to target Student results in addition to Tasks and Reports and People, drag and drop Student from More Categories to Saved Categories.
- Click Save to save your search configuration.

Search for Students via Find Students Report
- Enter Find Students into the Workday Global Search Bar and select the report.
Note: The BOW STU Find Academic Records report can also be used to search for a student and navigate to their student profile. Please note that what is viewable to you is based on your access to various data. If you cannot find something you need to perform your job duties, please submit a Workday ticket.
- The Find Students report will open. Use the search bar at the top of the report to search for a student.
- Click the Enter key or click Search to narrow your search results.

- Select the student to access their student profile.

Student Profile Overview
The Student Profile is the central location for information specific to a particular student. The Actions button below the student’s profile picture and name provides links to tasks and information about the student.

The following lists all potential tabs on a student’s profile. Depending on your role and Workday security, you may see different tabs:
- The profile opens to the Summary tab. It displays student information, account information, and any other profiles, such as a link to the Worker profile if the student is also a worker.

- The Personal tab contains the student’s bio-demographic information, including legal and preferred names, personal information, IDs, documents, friends and family, and housing information.

- The Contact tab contains the student’s contact and friends and family information.

- The Academics tab shows detailed academic information such as current classes, academic history, programs of study, academic plan, academic progress, support network, registration appointments, and more.

- The Student Financials tab shows the student’s billing transactions and statement.

- The Financial Aid tab provides details regarding the student’s financial aid status, award package, attendance pattern, and cost of attendance.

- The Military Details tab contains the student’s military service information, if applicable.

- The International tab contains the student’s Bio-Demographic Information and Immigration Information, if applicable.

- The Action Items and Holds tab shows active and resolved holds and what actions to take to resolve any active holds.

- The History tab shows student history, notes, and status changes on the student’s record.

Additional Assistance
If you need additional assistance, click the link under the Related Services / Offerings section on this page to enter a support request online.