Overview
Use this request to get a Zoom Webinar license for a large, presentation-style event where a few hosts or panelists present to a view-only audience.
When to Use This
- You're hosting a lecture, panel, or public event where the audience watches and interacts through Q&A, chat, and polls rather than speaking.
- You expect a large audience — Bowdoin's shared pool covers events under 100 and under 500 attendees.
- You want webinar features like registration, attendee controls, and a separated panelist/attendee experience.
When NOT to Use This
- You want everyone to be able to talk and share (an interactive meeting) — use Request a Zoom Large Meeting license instead.
- Your event is 300 people or fewer and interactive — a standard Pro license covers it. See Request a Zoom Pro license.
- You're only meeting internally — Microsoft Teams handles structured internal events as well.
Before You Submit
- Your estimated attendee count.
- The event date and the date you'll need the license until.
- A project code, in case your event falls into a chargeable tier (see below).
What Happens Next
Bowdoin owns a limited, shared pool of webinar licenses. Events under 100 and under 500 attendees are typically covered at no cost to your department. Larger webinars (around 1,000 attendees) are not part of Bowdoin's standard licensing and may carry a cost (approximately $340 per host, per month) charged to your project code, and only if a license must be purchased.
Availability is limited. Because the pool is shared and small, we may not be able to accommodate every request, especially on short notice. Please request as far ahead of your event as possible. An assigned webinar license is removed from your account within about two days after your event.