Add and Remove Members to a SharePoint Permissions Group

Questions

  • How do I add a member to a SharePoint permissions group?
  • How do I remove a member from a SharePoint permissions group?
  • How do I give someone access to my SharePoint site?
  • How do I revoke someone's access to my SharePoint site?
  • Where are the advanced permission settings on a SharePoint site?
  • How do I manage who belongs to a group on my SharePoint site?

Environment

This article applies to Bowdoin students, faculty, and staff who own a SharePoint site and need to add or remove membership inside a SharePoint permissions group. These steps require permissions group owner access to the site being managed.

Resolution

Add a Member

  1. Open the SharePoint site to be managed.
  2. At the site home screen, select the gear icon in the top-right corner.
  3. Select Site Permissions.
  4. Select Advanced permission settings to open the permissions group site.
  5. Select the group whose membership is to be modified.
  6. Select the New tab in the top ribbon.
  7. In the new window, enter the name or names of the individuals being added to the group.
  8. Select Share.
  9. Each individual added to the group receives an email indicating that the site has been shared with them. They now have the access supplied, and access is near instant.

Remove a Member

  1. Open the SharePoint site to be managed.
  2. At the site home screen, select the gear icon in the top-right corner.
  3. Select Site Permissions.
  4. Select Advanced permission settings to open the permissions group site.
  5. Select the group whose membership is to be modified.
  6. Select the member or members to be removed by selecting the check box to the left of the member's name.
  7. Select the Actions tab in the ribbon located above the membership list.
  8. From the dropdown, select Remove member.
  9. The members are removed from the list, and access is revoked immediately.

Additional Help

If you need further assistance, you have several options:

  • Bowdoin Bot: Chat with Bowdoin Bot directly from any KB page for instant answers.
  • Phone: Call the Bowdoin College Service Desk at (207) 725-3030.
  • In person: Visit the Tech Hub in Smith Union during business hours.
  • Submit a ticket: Request assistance through the Service Catalog.
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