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One table collecting the limits that apply to files in Microsoft Teams, SharePoint, and OneDrive at Bowdoin: file size, path length, item counts, sharing link and guest expiration, and how long deleted files are kept. Also covers how to structure Teams and channels, how to name files so they do not fail to sync, how to connect Teams files to your computer, and what happens when a Team goes inactive or someone leaves the College. Applies to Bowdoin students, faculty, and staff.

This article explains how to have documents scanned at a campus multi-function device delivered into a folder in a Microsoft Teams channel. It covers requesting the Teams folder as a scan destination and scanning to it once the destination is available.

A step-by-step guide for departments moving shared files from the Microwave department drive (J:) to Microsoft Teams, in partnership with the Service Desk. Covers requesting help, designing a Team structure, reviewing and grouping files by destination, and completing the transition.

This article explains why a Word, Excel, or PowerPoint file stored in Microsoft Teams, SharePoint, or OneDrive is sometimes locked, even though two people can normally edit the same file at the same time. It describes how to tell who is holding a file open, what checking a file out does, and how to keep working while a lock clears.

This article explains what deleting a Microsoft Team removes, including the Team's SharePoint site and every channel's files. It also explains the 30 day window for recovering a deleted Team and why archiving is usually the better choice for a Team whose work is finished.

This article explains the email Microsoft sends to Team owners before an inactive Microsoft Team expires. It covers what the warning means, what counts as activity, how an owner renews a Team in one step, what is deleted if nobody acts, and what to do with a Team the department has finished using.

This article explains what changes and what stays the same when a Microsoft Team or one of its channels is renamed. It covers why the SharePoint web address keeps the old name, what other people notice afterward, and the order a Team owner should work in.

This article explains how a Team owner adds channels to a Microsoft Team that is already in use, moves files between channels without losing version history, and removes channels the department no longer needs. It also explains which channel changes cannot be undone.

This article explains how a Team owner checks everyone who can reach the files in a Microsoft Team, including members, guests, people added directly in SharePoint, and anyone holding a sharing link. It also describes a short review a Team owner can repeat each quarter.

This article explains why giving one person access to a single folder inside a standard channel usually causes more problems than it solves, and describes four better ways to reach the same result. It also covers what to record when a custom folder permission genuinely is required.

This article explains how to give another person access to a file or folder stored in Microsoft Teams, SharePoint, or OneDrive with a Bowdoin account. It covers the link types available, the difference between edit access and view access, and when adding a person to the Team is a better choice than sending a link.

Whether to add a shortcut or sync when you want Microsoft Teams channel files and shared folders to appear in File Explorer or Finder. Compares the two options, explains which one follows you between computers and which is tied to a single machine, and covers switching from one to the other.

Explains how OneDrive, Microsoft Teams, and SharePoint fit together, where a file actually lives depending on whether you put it in OneDrive, a Teams chat, or a Teams channel, and how to decide where your own work belongs. Points to the step-by-step articles for moving files and for reaching them from File Explorer or Finder.

This article is the starting point for anyone working with files in Microsoft Teams at Bowdoin, and it points to the knowledge base article that covers each task. It contains no procedures of its own, and every article it names is listed in the Related Articles section.

Explains how to use metadata columns to organize and find files in a Microsoft Teams channel, and how to create and use tags to @mention a group of team members. Covers adding metadata in grid view and managing tags for a team.