Create an Email Signature in Outlook on the Web

Questions

  • How do I create an email signature in Outlook on the web?
  • How do I add my name, title, and contact information to the bottom of my emails?
  • How do I set up a signature in Outlook Online?
  • How do I make my signature appear automatically on new emails?
  • How do I add my signature to replies and forwarded messages?
  • How do I change or update my Outlook signature?
  • Can I add a logo or image to my email signature?

Environment

This article applies to Bowdoin students, faculty, and staff using Outlook on the web (also called Outlook Online) with a Bowdoin account.

  • Outlook on the web at outlook.office.com
  • Signatures created here apply to messages sent from Outlook on the web. The Outlook desktop and mobile apps store their own separate signatures.

Resolution

  1. Go to outlook.office.com and sign in with your Bowdoin account.
  2. Select the Settings gear icon in the upper-right corner of the page.
  3. In the Settings window, select Mail, then select Compose and reply.
  4. Under Email signature, type a name for the signature, then enter the signature text in the editing box. Use the formatting tools to set the font, size, style, and color, and to add links or an image such as a logo.
  5. To add the signature automatically, use the two dropdown menus below the editing box to choose the signature for New messages and for Replies/forwards. Leave a dropdown set to (no signature) if you do not want the signature added automatically.
  6. Select Save.
  7. Compose a new message to confirm the signature appears as expected.
Note: A signature created in Outlook on the web does not carry over to the Outlook desktop or mobile apps. Set a signature separately in each app where you want one.

Additional Help

If you need further assistance, you have several options:

  • Bowdoin Bot: Chat with Bowdoin Bot directly from any KB page for instant answers.
  • Phone: Call the Bowdoin College Service Desk at (207) 725-3030.
  • In person: Visit the Tech Hub in Smith Union during business hours.
  • Submit a ticket: Request assistance through the Service Catalog.
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