Issue/Question
- I need to make photocopies of a document, how can I make sure to charge the department I work for?
- How can I charge a department fo the copies I make?
Environment
Some departments require staff to choose specific project codes or accounts to charge their printing and copying to. This is most frequent with printers that are shared by a large number of departments. This process will work on any PaperCut-controlled multi-function device.
Resolution
To be able to charge a department for copies, you first need to make sure you have permissions to the specific account. If you do not have access, you can enter a request online.
Once you have access, follow these steps to charge a department when copying.
- At the printer, tap your ID or sign in to the PaperCut interface on the multifunction device (MFD) to log in.
- Tap "Device Functions" on the touch screen.
- If you have access to project codes, you will see a screen similar to the one below. Tap the name of the account you want to charge.
- If you don't need to or want to charge an account, tap the "Use personal account" button on the right.
- Copy as you normally would. The job will be charged to the department selected.
Note: For faculty and staff, charging does NOT debit from your OneCard ID at all. It is an internal mechanism to track who or what departments are printing and copying for accounting purposes and departmental charge backs.
If you need further assistance, please contact the Bowdoin College Service Desk