How to create an email signature in Outlook Online

Creating a personalized email signature in Outlook Online (Outlook on the web) is a great way to include essential contact information and professional touch to your emails. Follow these steps to set up your email signature.

Steps to Create an Email Signature in Outlook Online:

  1. Access Outlook:

    • Open your preferred web browser.
    • Go to the Outlook.com website or your organization's Outlook web access.
    • Log in with your credentials.

  2. Navigate to Settings:

    • Click on the gear icon in the upper-right corner of the page to open the 'Settings' menu.

  3. Open Mail Settings:

    • In the settings window, click on Mail in the sidebar.
    • Then, select Compose and reply from the options that appear under the 'Mail' settings.

  4. Create Your Signature:

    • In the Email signature section, you will see a text where you can type your signature.
    • You can format your text using the tools provided (e.g., font size, style, colors, adding hyperlinks, or even images).

  5. Set Signature Preferences:

    • Below the box, you'll find options to automatically include your signature on new messages and/or on messages you forward or reply to.
    • Check the boxes according to your preference.

  6. Save Your Signature:

  • Click the Save button at the top of the page to save your email signature settings.
  1. Test Your Signature:
    • To your signature is working, try composing a new email. Your signature should automatically appear in the new message.

Conclusion:

An email signature is a powerful tool for maintaining professionalism and providing necessary contact information in every email you send. By following these steps, you can easily set up and customize your email signature in Outlook OnlineFor further assistance or troubleshooting, please contact the IT support team.

 
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