How to Create/Edit Faculty Profiles

Faculty profiles are managed in Cascade content management system. This article summarizes how to create, edit, and delete profiles.

Log in to Cascade

Log in to Cascade 8 directly here: https://bowdoin.cascadecms.com/home.act. You can also type in "cms.bowdoin.edu" to your browser for a faster redirect.

In the site chooser, search for (or navigate to) the "Faculty and Staff Profiles" site

If you do not have access to Cascade 8 or our profiles site, please request training.

Create a New Faculty Profile

To add a new faculty profile, click the "Add Content" button on the navigation bar. Select "Faculty Profile."

In the "Folder Name" field, enter the relevant Bowdoin username. Do not include "@bowdoin.edu" in this field, just the user name (e.g., crose, not crose@bowdoin.edu). Click Submit.

Within the faculty folder, you should now see your username's folder; all subfolders are arranged alphabetically by username. Each profile folder contains the following:

  • Images folder: This is where you can store any images for your profile.
  • PDF folder: This is where you can store any files for your profile.
  • Index page: This is your profile.

Edit a Faculty Profile

In the "Faculty and Staff Profiles" site, navigate to your profile folder; folders are sorted alphabetically by Bowdoin username.

To Edit: Click on your profile folder's index page. Click "Edit."

To Save: As you edit your faculty profile, your changes will auto-save; however, to best avoid potential loss of work, periodically save your progress. To do so, click on "Preview Draft," followed by "Submit," and "Submit" again.

To Publish: To publish your changes, you will need to click "Publish." For best results, publish your entire profile directory folder, not just your index page, to ensure that the assets you have referenced publish correctly.

Annotated faculty profile screenshot

 

Summary of Profile Fields

Display Name: Enter your name as you'd like it to appear on the published faculty profile.

Title: Enter your name without any suffix; this field is used to alphabetize profiles on departmental subsites. Display Name and Title are usually the same.

Primary Affiliation: Select the relevant department from the drop-down. You may select only one primary affiliation.

Secondary Affiliation: Select secondary department(s) from the drop-down. You may select multiple secondary affiliations.

Hide: Use this feature if you need to hide the profile from the associated department faculty/staff pages — for example, if you want to hide the faculty emeriti from the grid view. The profile defaults to displaying.

Position: Insert your official title (as recorded with Academic Affairs) here. 

Hero Image: The hero image is an optional full-width image (dimensions: 1440x390 pixels) that spans across the top of your faculty profile. You can see an example of one here. To add a hero image, click "Choose File." A dialog box will default to showing you recent files; click the Upload link. In the "Select a placement folder" field, browse to the "images" folder within your profile folder. Drop your hero image in the dotted-line upload area or choose the file directly from your computer. Click "Choose." If you would like the Office of Communications and Public Affairs to send you some options based on our photography collection, submit the Photography Request Form

Alternative Text: If you upload a hero image, you must include alternative text describing the photo.

Caption: If relevant, include a caption for your hero image.

Intro Sentence: Include a brief intro sentence, if desired. This intro will have slightly larger, bolder text styling than the main content. Do not paste your full bio here.

Main Content: Insert your bio, research interests, etc. here. Use the WYSIWYG buttons for formatting, in-line links, etc.

Add Accordions: Accordions allow you to list publications, conferences, presentations, etc. in a collapsible format. If you'd like to add profile accordions, click the "Yes" checkbox. Use the plus sign icons to add additional accordions; the up/down arrows to reorder the accordions; and the red 'x' icon to delete an accordion.

Add Photo Gallery: If you'd like to add a photo gallery, click the "Yes" checkbox.

Profile Sidebar Image File: Upload your headshot here (.jpg or .png). Dimensions should be 250x300. Make sure to place your image file in the "images" folder within your profile folder.

Link List: If you'd like add links to a personal website, department site, etc., you can add those links here in a bullet-pointed list.

Education: Add degrees here. Each credential occupies one bullet point in a list; the terminal degree should be listed first.

Delete a Faculty Profile

In the "Faculty and Staff Profiles" site, navigate to the relevant profile folder.

Right-click on the folder. Select "Delete" from the menu of options.

A pop-up dialog will appear asking if you are sure you want to delete the folder. Make sure that "Unpublish Content" is checked and that both Destinations (draft-view.bowdoin.edu and www.bowdoin.edu) are also checked. Click Delete.

The folder will go into the Trash Can. Once your browser cache expires, the faculty profile URL will 404. 

Note: you will need to re-publish any page on which the profile previously appeared for it to be removed. For example, if a faculty member leaves the Computer Science department, you will need to first delete the faculty profile, then republish the Computer Science "Our Faculty and Staff" page to remove the profile from it.

Reminders

  • Some information on the faculty profile auto-populates from other College platforms:
    • The "Teaching This Semester" section of your profile pulls from Banner. If this information is not accurate, please contact the registrar's office.
    • Your contact information (phone, email, office location) is pulls from Workday. If this information is not accurate, please contact HR to update it.
  • For best results, do not paste bios in directly from Microsoft Word or Outlook. Try copying your content into a plain text editor (TextEdit on a Mac, Notepad on a PC) and pasting from there instead.
  • Be mindful of file names (hero images, headshots, PDFs, etc.) — these names may not appear on your profile, but they will affect URLs and will be visible for users downloading images or CVs.
    • Use lowercase letters.
    • Keep file names short and descriptive.
    • Remove special characters.
  • Faculty profiles are one-page summaries and cannot accommodate multiple pages.

Details

Article ID: 74120
Created
Tue 3/19/19 5:16 PM
Modified
Fri 11/6/20 2:04 PM