How to Create/Edit Faculty Profiles

Log in to Cascade 8: https://bowdoin.cascadecms.com/home.act.

In the site chooser, search for (or navigate to) the "Faculty and Staff Profiles" site

If you do not have access to Cascade 8 or our profiles site, please sign up for an upcoming training class. You can also learn how to manage profiles at any open lab session. The class and open lab schedule is posted here.

Creating a New Faculty Profile

To add a new faculty profile, click the "Add Content" button on the navigation bar. Select "Faculty Profile."

In the "Folder Name" field, enter the relevant Bowdoin username. Do not include "@bowdoin.edu" in this field, just the user name (e.g., crose, not crose@bowdoin.edu). Click Submit. This will ensure that contact and course information can be pulled in automatically.

Within the faculty folder, you should now see your username folder; all subfolders are arranged alphabetically by username. This profile folder contains a folder for images, a folder for PDFs, and an index page by default. The index page is your one-page profile. 

Editing a Faculty Profile

In the "Faculty and Staff Profiles" site, navigate to the relevant profile folder; folders are sorted alphabetically by Bowdoin username.

To Edit: Click on your profile folder's index page. Click "Edit."

To Save: As you edit your faculty profile, your changes will auto-save; however, to best avoid potential loss of work, periodically save your progress. To do so, click on "Preview Draft," followed by "Submit," and "Submit" again.

To Publish: To publish your changes, you will need to click "Publish." For best results, publish your entire profile folder to ensure that the assets you have referenced publish correctly.

Annotated faculty profile screenshot

 

These are the available fields in a faculty profile. Many of these fields are optional, but given the reach and importance of faculty profiles, we encourage all faculty to have a headshot and bio.

Display Name: Enter the faculty name as you'd like it to appear on the published profile.

Title: Enter the faculty name without any suffix; this field is used to alphabetize profiles on subsites. Display Name and Title are usually the same.

Primary Affiliation: Select the relevant department from the drop-down. You may select only one primary affiliation.

Secondary Affiliation: Select secondary department(s) from the drop-down. You may select multiple secondary affiliations.

Hide: Use this feature if you need to hide the profile from the associated department/office faculty/staff pages — for example, if you want to hide the faculty emeriti from the grid view. The profile defaults to displaying.

Position: Insert the faculty member's official title (as recorded in Workday) here. 

Hero Image: The hero image is an optional full-width image (dimensions: 1440x390 pixels) that spans across the faculty profile. You can see an example of one here. To add a hero image, click "Choose File." A dialog box will default to showing you recent files; click the Upload link. In the "Select a placement folder" field, browse to the "images" folder within your profile. Drop your hero image in the dotted-line area or choose the file directly from your computer. Click "Choose." If you would like the Office of Communications and Public Affairs to send you some options based on our photography collection, please submit the Photography Request Form

Alternative Text: If you upload a hero image, be sure to include alternative text describing the photo for accessibility purposes.

Caption: If relevant, include a caption for your hero image.

Intro Sentence: Include a brief intro sentence, if desired. This intro will have slightly larger, bolder text styling than the main content. Do not paste a full bio here.

Main Content: Insert a bio here. Add in links and formatting using the WYSIWYG buttons, if desired.

Add Accordions: If you'd like to add profile accordions, click the "Yes" checkbox and fill in the fields that appear. Use the plus sign icons to add additional accordions; the up/down arrows to reorder the accordions; and the red 'x' icon to delete an accordion altogether.

Add Photo Gallery: If you'd like to add a photo gallery, click the "Yes" checkbox and fill in the fields that appear. 

Profile Sidebar Image File: Upload your headshot here (.jpg or .png). Dimensions should be 250x300.

Link List: If you'd like add links to a personal website, department site, etc., you can add those links here in a bullet-pointed list. The "Related Links Heading" is the name of the list heading; each link is an item in the list.

Education: Add degrees here. Each credential occupies one bullet point in a list; the terminal degree should be listed first.

Deleting a Faculty Profile

In the "Faculty and Staff Profiles" site, navigate to the relevant profile folder (sorted alphabetically by Bowdoin username).

Right-click on the folder. Select "Delete" from the menu of options.

A pop-up dialog will appear asking if you are sure you want to delete the folder. Make sure that "Unpublish Content" is checked and that both Destinations (draft-view.bowdoin.edu and www.bowdoin.edu) are also checked. Click Delete.

The folder will go into the Trash Can. Once cache expires, the faculty profile URL will 404. 

Note: you will need to re-publish any page on which the profile previously appeared for it to go away. For example, if a faculty member leaves the Computer Science department, you will need to first delete the faculty profile, then republish the Computer Science "Our Faculty and Staff" page to remove the profile block from it. That said, all sites are set to auto-publish each evening, so if you forget, it will be removed within 24 hours.

Reminders and Tips

  • Some information on the faculty profile is auto-populated from existing College platforms:
    • The "Teaching This Semester" section in the sidebar of your profile auto-populates based on data from the registrar's office. If this information is not accurate, please contact the registrar's office.
    • Your contact information (phone, email, office location) is pulled from the online Directory. If this is incorrect, please contact HR to update it.
  • For best results, do not paste bios in directly from Microsoft Word. Try copying your content into a plain text editor (TextEdit on a Mac, Notepad on a PC) and pasting from there instead.
  • Be mindful of your file names (hero images, headshots, PDFs, etc.) — these names may not appear on your profile, but they will affect URLs and will be visible for users downloading images.
    • Use lowercase letters.
    • Keep file names short and descriptive.
    • Remove any special characters.
  • Faculty profiles are meant to be a one-page summary, not a standalone website. If you are interested in developing an entire site comprised of multiple pages, consider reaching out to Academic Technology and Consulting.

Details

Article ID: 74120
Created
Tue 3/19/19 5:16 PM
Modified
Tue 12/3/19 1:47 PM