How to Create/Edit Staff Profiles

Log in to Cascade: https://bowdoin.cascadecms.com/home.act.

In the site chooser, navigate to the "Faculty and Staff Profiles" site. 

If you do not have access, please sign up for an upcoming training class by submitting a website service request.

Create a New Staff Profile

To add a new staff profile, click the "Add Content" button on the navigation bar. Select "Staff Profile."

In the "Folder Name" field, enter the Bowdoin username associated with the staff member. Do not include "@bowdoin.edu" in this field, just the user name (e.g., crose, not crose@bowdoin.edu). Click Submit. 

Within the staff folder, you should now see your username folder; all subfolders are arranged alphabetically by username. This profile folder will contain a folder for images, a folder for pdfs, and an index page by default.

Edit a Staff Profile

In the "Faculty and Staff Profiles" site, navigate to the relevant profile folder (sorted alphabetically by Bowdoin username). Click on that folder's 'index' page. Click Edit. The description below outlines the available fields.

As you edit your staff profile, your changes will auto-save; however, for best results, you should periodically save your work. To do so, click on "Preview Draft," followed by "Submit." 

To publish your changes, you will need to click "Publish." For best results, publish your entire folder.

Display Name: Enter the name of the staff member as it should be displayed on the page.

Title: Enter the name of the staff member without any suffix; this field is used to alphabetize profiles on individual subsites. Display Name and Title are usually the same.

Primary Affiliation: Select the relevant department from the drop-down. You may select only one primary affiliation.

Secondary Affiliation: Select secondary department(s) from the drop-down. You may select multiple secondary affiliations.

Position: Insert the staff member's official title (as recorded in the Workday) here.

Hide: Use this feature if you need to hide the profile from the associated department/office faculty/staff pages. The profile defaults to displaying.

Intro Sentence: Include a brief intro summarizing the staff member if desired. This intro will have slightly larger, bolder text styling than the main content. Do not include more than one sentence.

Main Content: Insert the staff bio here. Add in links, bullet points, etc., using the WYSIWYG buttons, if desired.

Add Accordions: If you'd like to add accordions to your staff profile, click the "Yes" checkbox and fill in the fields that appear. Use the plus sign icons to add additional accordions; the up/down arrows to reorder the accordions; and the red 'x' icon to delete an accordion altogether.

Profile Sidebar Section

Image File: Upload your headshot here (.jpg or .png). Dimensions should be 250x300. To add one, click "Choose File." A dialog box will default to showing you recent files; click the Upload link. In the "Select a placement folder" field, browse to the "images" folder within your profile. Make sure your image is being uploaded to your images folder. Drop your hero image in the area bounded by dotted lines, or choose it from your computer. Click "Choose."

Link List: If you'd like to link to your personal website, department site, etc., you can add those links here in a bullet-pointed list. The "Related Links Heading" is the name of the list heading; each link is an item in the list.

Delete a Staff Profile

In the "Faculty and Staff Profiles" site, navigate to the relevant profile folder (sorted alphabetically by Bowdoin username).

Right-click on the folder. Select "Delete" from the menu of options.

A pop-up dialog will appear asking if you are sure you want to delete the folder. Make sure that "Unpublish Content" is checked and that both Destinations (draft-view.bowdoin.edu and www.bowdoin.edu) are also checked. Click Delete.

The folder will go into the Trash Can. Once cache expires, the staff profile URL will 404. 

Note: you will need to re-publish any page on which the profile previously appeared for it to go away. For example, if a staff member leaves the Computer Science department, you will need to first delete the staff profile, then republish the Computer Science "Our Faculty and Staff" page to remove the profile block from it.

Reminders and Tips

• Some information on the staff profile is auto-populated from existing College platforms:
  • The "Teaching This Semester" section in the sidebar of your profile (if relevant) auto-populates based on data from the registrar's office. If this information is not accurate, please contact the registrar's office.
  • Your contact information (phone, email, office location) is pulled from the online Directory. If this is incorrect, please contact HR to update it.
• For best results, do not paste bios in directly from Microsoft Word. Try copying your content into a plain text editor (TextEdit on a Mac, Notepad on a PC) and pasting from there instead.
• Be mindful of your file names (hero images, headshots, PDFs, etc.) — these names may not appear on your profile, but they will affect URLs and will be visible for users downloading images.
  • Use lowercase letters.
  • Keep file names short and descriptive.
  • Remove special characters.
• Staff profiles are meant to be a one-page summary, not a standalone website.