Questions
- How do I request AV or production support for an event I am hosting?
- I am scheduling an event that needs help recording the session. Who do I contact?
- I need microphones and speakers for my event. How do I arrange that?
- How do I get audio or video support for an event?
- Can I record my event session myself without production staff?
- Who provides technology assistance for approved campus events?
- How do I submit my AV technology needs after my room is reserved?
Environment
This article applies to members of the campus community—faculty, staff, and students—who are hosting an event that may need "production assistance" or AV support such as microphones, speakers, or recording of the session. Bowdoin hosts hundreds of events every year for the college community and its guests.
- Who: Event hosts and organizers
- What: Microphones, speakers, session recording, and other AV/production support for events
- Not in scope: Reserving the room or event space itself, which is done through Campus Groups (see the related article on requesting a room reservation and managing an event).
Resolution
Events—both those that are public and appear on the campus calendar and those that are not public—should generally be reserved through Campus Groups before technology support is requested. The Office of Events and Summer Programs coordinates event spaces and setup, and Information Technology provides AV and production support. See the Events Office event planning guide (linked under Additional Resources) for steps and guidelines.
Record the session yourself
In many situations, using Microsoft Teams, Zoom, or Panopto, hosts can record their own session with a standard web cam. In these cases no personnel are needed to "produce" the event—the recording can be set up and managed by the host.
Note: For help setting up your own recording, contact the Service Desk at (207) 725-3030.
Request production or AV support
- Reserve your event and room through Campus Groups and wait for confirmation from the Campus Scheduler.
- Submit your technology needs using the Provide Technology Needs for Approved Event request form.
- A technician will follow up to confirm the microphones, speakers, recording, or other production support needed for your event.
Reserve the room first: Submit AV and technology requests only after your event space has been approved. AV or technology requests are separate from the room reservation itself.
Additional Help
If you need further assistance, you have several options:
- Bowdoin Bot: Chat with Bowdoin Bot directly from any KB page for instant answers.
- Phone: Call the Bowdoin College Service Desk at (207) 725-3030.
- In person: Visit the Tech Hub in Smith Union during business hours.
- Submit a ticket: Request assistance through the Service Catalog.
Additional Resources