Setup and use a Meeting Owl in Microsoft Teams and Zoom

All models: These instructions apply to all Meeting Owl models currently in use at Bowdoin. Setup and configuration steps are the same across models.

Questions

  • How do I set up a Meeting Owl for a video call?
  • Where should I place the Meeting Owl in a conference room?
  • How do I use a Meeting Owl with Microsoft Teams?
  • How do I configure the Meeting Owl as the camera and microphone in Zoom?
  • Where do I find the Meeting Owl settings in Microsoft Teams?
  • How do I connect the Meeting Owl to my computer?
  • The Meeting Owl isn't showing up as an audio or video device — what do I do?
  • How far from the table should the Meeting Owl be placed?

Environment

This article applies to Bowdoin faculty and staff using a Meeting Owl for video conferencing in a small or large meeting room.

  • Who: Faculty and staff using a Bowdoin-provided Meeting Owl
  • What: Microsoft Teams and Zoom on macOS or Windows
  • Models: All Bowdoin Meeting Owl models — setup is the same across all

Resolution

Position the Meeting Owl

Rectangle conference table with a TV at one end, an Owl camera in the middle on the table, and seven chairs around the table.

For the best audio and video experience, position the Meeting Owl as follows:

  • Place it at the center or end of the table
  • Keep it at least 3 feet away from any TV or display to prevent audio feedback
  • Ensure it is no more than 8 feet from the farthest in-room attendee
  • Alternatively, mount it on a tripod positioned in the center of the room

Connect the Meeting Owl

A guide for connecting the Owl to a laptop and then a power outlet.

  1. Locate the USB and power ports on the base of the Meeting Owl.
  2. Connect the Meeting Owl to the computer or laptop using the USB cable. Use the included USB-C adapter if the computer only has USB-C ports.
  3. Plug the power adapter into the Meeting Owl and connect the other end to a power outlet.
  4. The Meeting Owl will power on automatically. An audible "hoot" will play when it wakes up.
  5. Wait for the ring of lights to illuminate — this indicates the device is ready.
  6. If using macOS, click Allow when prompted to grant the device microphone and camera access.

Use with Microsoft Teams

  1. Open Microsoft Teams and go to Settings.
  2. Under Devices, select Meeting Owl as the speaker, microphone, and camera.
  3. Start or join a meeting. The Meeting Owl will automatically track the active speaker and provide a 360° view of the room.

Use with Zoom

  1. Open Zoom and go to Settings.
  2. Under Audio, select Meeting Owl as the speaker and microphone.
  3. Under Video, select Meeting Owl as the camera.
  4. Start or join a meeting. The Meeting Owl will automatically track the active speaker and provide a 360° view of the room.

Additional Help

If you need further assistance, you have several options:

  • Bowdoin Bot: Chat with Bowdoin Bot directly from any KB page for instant answers.
  • Phone: Call the Bowdoin College Service Desk at (207) 725-3030.
  • In person: Visit the Tech Hub in Smith Union during business hours.
  • Submit a ticket: Request assistance through the Service Catalog.

Additional Resources

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