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This article explains how someone outside Bowdoin College can open a file or folder shared with them from Bowdoin OneDrive or Microsoft Teams. It covers signing in as a guest, resolving common account conflicts, and understanding how long external access lasts.

This article explains how to safely rename and move shared files in Microsoft OneDrive and Teams without breaking existing links or disrupting collaborators. It covers best practices for Bowdoin faculty, staff, and students to avoid common pitfalls when reorganizing shared content. Following these guidelines helps prevent broken links, lost access, and sync errors.

Self-service troubleshooting for common Bowdoin classroom technology problems, covering audio (no sound, Zoom/Teams output and microphone selection), video (mirroring the Mac Mini with Command+F1), and powering on the instructor computer, plus classroom etiquette guidelines. Applies to faculty, staff, and students using technology-equipped classrooms.

Step-by-step instructions for sharing content in a Microsoft Teams meeting or class, including sharing your screen, a window, a PowerPoint, or a whiteboard, and including computer audio. Also covers the presenter toolbar and how to stop sharing. Applies to anyone using Microsoft Teams on a Mac or Windows computer, including from a Bowdoin classroom.

How to join scheduled Microsoft Teams or Zoom meetings from a Microsoft Teams Room touch panel, including using Direct Guest Join for Zoom and, when that is unavailable, sharing a laptop into the room. Covers mute, camera, volume, and content-sharing controls plus tips for avoiding echo. Applies to Bowdoin community members using Teams Room systems in classrooms and conference rooms.

How to start an ad-hoc (unscheduled) Microsoft Teams meeting directly from the touch console in a Microsoft Teams Room, invite participants, share your laptop screen, and use the in-room mute, camera, and volume controls. Explains joining from your own device to avoid echo and ending the meeting. Applies to anyone using a Bowdoin Microsoft Teams Room space.

Step-by-step instructions for scheduling a meeting in a Bowdoin conference room set up as a Microsoft Teams Room, using Outlook (desktop or web) or the Microsoft Teams app. Covers adding the room as a location, including an online Join link, checking availability, and adding a room to an existing invite. Applies to Bowdoin faculty, staff, and students who book Teams Room spaces.

How to use Microsoft Teams as a traditional dial-in conference bridge, including where to find the meeting's telephone number and Phone Conference ID, how guests join by phone, how international guests choose a local dial-in number, and a tip for hosting a phone-only conference. Applies to all Bowdoin faculty, staff, and students.

How to share an iPad screen into a Microsoft Teams meeting running on a computer, so any iPad app can be shown to students and optionally recorded. Covers joining the meeting on both devices, using Share Screen and Start Broadcast on the iPad, and stopping the broadcast. Applies to Bowdoin faculty, staff, and students.

Instructions for controlling Microsoft Teams notifications, including general preferences such as sounds and previews, chat and channel notification settings, muting a specific chat, managing notifications for a channel, and reducing noise from less active channels. Applies to Bowdoin students, faculty, and staff using Teams on Windows, macOS, or the web.

Instructions for team and channel owners on adding, removing, and changing the roles of members in Microsoft Teams. Covers managing members of a team, a private channel, and a shared channel, explains owner, member, and guest roles, and lists reasons membership may not be editable. Applies to Bowdoin team and channel owners.

Explains how a Team owner can make a folder in a Team read-only so members can view files but cannot edit, upload, or delete them. Because a Team's files are stored in a connected SharePoint site, the permission change is made in SharePoint. Applies to Bowdoin faculty and staff who own a Team.

Explains how a Team owner can limit file sharing in a Team so that only owners can create sharing links or invite others to files and folders. Because Teams files are stored in a connected SharePoint site, the change is made in the site's sharing settings. Applies to Bowdoin faculty and staff who own a Team, especially for confidential or restricted groups.

Explains how content owners can review external guest access to OneDrive files and Microsoft Teams, which expires after 180 days at Bowdoin. Covers extending or removing access from the My Access portal, removing a guest directly in Teams, and changing or ending sharing for OneDrive files and folders. Applies to Bowdoin faculty, staff, and students who own shared content or a Microsoft Team.