Creating a new meeting in Outlook Online

Questions

  • How do I create a new meeting in Outlook Online?
  • How do I schedule a meeting in the browser version of Outlook?
  • How do I add a Teams meeting link when creating a calendar event?
  • How do I book a conference room from Outlook Online?
  • How do I create a recurring meeting in Outlook Online?

Environment

This article applies to all current Bowdoin faculty and staff who want to create a meeting or calendar event using Outlook Online in a web browser.

  • Platform: Outlook Online at outlook.office.com — any modern browser
  • Not covered: Creating meetings in the Outlook desktop app — see How to set up a meeting using Scheduling Assistant in the Related Articles section for the desktop workflow

Resolution

  1. Sign in to Outlook Online and click the Calendar icon in the left navigation bar.
  2. Click the + New event button in the menu bar at the top of the page. A new event window will open.
  3. Enter a title for the meeting in the Add a title field.
  4. Add attendees by typing their names in the Invite attendees field. Bowdoin users will appear as suggestions from the address book.
  5. Set the date and start/end time using the date and time fields, or drag the event on the calendar view to position it.
  6. Choose whether this is a single event or a recurring meeting using the recurrence drop-down.
    • If recurring, set an end date. See Best Practices for Outlook and Mobile Device Users & Their Delegates in the Related Articles section for guidance on recurring meeting end dates.
  7. In the Add a location field, begin typing a room name to see a list of Bowdoin room resources, or type a custom location.
  8. To make this a Microsoft Teams meeting, toggle the Teams meeting slider in the location area. Outlook will automatically add connection information to the meeting notes when the event is saved.
  9. Set a reminder time and add any description or attachments.
  10. Click Save in the upper-left corner. If you added attendees, you will be prompted to send invitations — click Send.
Saving to a different calendar: If you have permission to manage other calendars, a drop-down in the upper-left corner of the event window shows which calendar the event will be saved to. Select the correct calendar before saving.

Additional Help

If you need further assistance, you have several options:

  • Bowdoin Bot: Chat with Bowdoin Bot directly from any KB page for instant answers.
  • Phone: Call the Bowdoin College Service Desk at (207) 725-3030.
  • In person: Visit the Tech Hub in Smith Union during business hours.
  • Submit a ticket: Request assistance through the Service Catalog.
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Related Articles (5)

Adding holiday calendars to your calendar view in Outlook or Outlook Online
Instructions for adding a holiday calendar — such as US holidays — to your Outlook calendar view in Outlook Online and Outlook for Windows.
Best Practices for Outlook & Delegates
Best practices for Bowdoin faculty and staff to minimize calendar syncing issues in Microsoft Outlook, including guidance on delegates, meeting management, and recurring appointments.
Book a conference room
Step-by-step instructions for booking a Bowdoin conference room through Microsoft Outlook when creating a meeting, covering Outlook Online, Outlook for Windows, and Outlook for Mac.
How to set up a meeting using Scheduling Assistant
How to use the Scheduling Assistant in Microsoft Outlook to find a time when all meeting attendees are free, and create a meeting invitation.
What are room resource calendars?
An explanation of what room resource calendars are at Bowdoin, how they work, and what settings can be customized by the room owner or IT staff.