Manage a Microsoft Distribution Group you own

Questions

• How do I add someone to a distribution group I own?
• How do I remove a member from my distribution group?
• Where do I manage the members of a distribution group in Outlook?
• How do I access the distribution group management portal?
• How do I edit a distribution list I own at Bowdoin?

Environment

This article applies to Bowdoin faculty and staff who own a Microsoft 365 Distribution Group and need to add or remove members.

• Managed in: The Microsoft 365 Distribution Group management portal, accessed through Outlook Online
• Not covered: Microsoft 365 Groups (the collaboration hub type) — see Add, edit, and remove members of a Microsoft 365 Group in the Related Articles section for those

Resolution

Access the Distribution Group management portal

1. Sign in to Outlook Online at outlook.office.com using your Bowdoin email address.
2. Click the gear icon in the upper-right corner to open Settings.
3. In the search box at the top of the Settings panel, type Distribution groups and click the matching result.
4. In the Distribution groups settings page, click the link to Manage distribution groups to open the management portal.

Add or remove members

1. In the management portal, under Distribution groups I own, find and click the group you want to edit.
2. In the group details panel, click Members to view the current member list.
3. Click View all and manage members.
4. To add a member: click Add members, search for the person by name or email address, select them, and click Add.
5. To remove a member: select the member's name, click Remove, and confirm.

Additional Help

If you need further assistance, you have several options:

• Bowdoin Bot: Chat with Bowdoin Bot directly from any KB page for instant answers.
• Phone: Call the Bowdoin College Service Desk at (207) 725-3030.
• In person: Visit the Tech Hub in Smith Union during business hours.
• Submit a ticket: Request assistance through the Service Catalog.