How to access a shared calendar

How to Add Access to Shared Calendar in Outlook


  1. Open Outlook
  2. Click the calendar icon for Outlook
  3. Click the Home tab if needed
  4. Click the +Add button or Open Calendar if ribbon is expanded from the toolbar along the top of the window
  5. Choose "Open Shared Calendar"
  6. Enter name and click OK
    • If you type part of the name and click OK it will bring up a list of all the calendars with those letters in it's title
  7. Once you click OK the calendar will be added and available to turn on/off from the list of Shared Calendars (usually on left side of window)


  1. Click File > Open > Shared Calendar
  2. Start to type the name of the calendar.  As you type calendars with the letters in their title will start to list below where you're typing
  3. Select the shared calendar you need and click Open

Outlook for the web

  1. Sign into your Office365 account, either through or by going to
  2. Click on the Outlook icon to open a new tab/window
  3. Click on your initials icon or picture icon in the upper right corner of the window
  4. Click "Open another mailbox"
  5. Enter mailbox/calendar name and click open


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Article ID: 21944
Fri 12/16/16 4:01 PM
Mon 5/15/23 4:36 PM

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Request access to a shared calendar.