Scan to a Network Folder From a Multi-Function Device (MFD)

Questions

  • Can I still scan to a network folder with PaperCut?
  • How do I scan a document to a shared department drive?
  • How do I scan to the Microwave (H: drive) from a campus printer?
  • My old scan-to-folder option is gone — how do I get it back?
  • How do I request a network scan folder be added to PaperCut?

Environment

This article applies to Bowdoin faculty and staff who have a network scan folder configured on a PaperCut-enabled multi-function device (MFD). Network scan folders are assigned to a person or group and are available from any PaperCut-enabled scanner on campus, not just the printer they were originally configured on.

This feature is being deprecated. Scanning to a network folder is a legacy workflow that is no longer being expanded. New scan folder locations are not created automatically. Bowdoin IT recommends scanning to OneDrive, email, or a Microsoft Teams or SharePoint folder instead. To request a new scan destination, use the Request addition of PaperCut Scan Location service in the Related Services section of this article.

Resolution

  1. Go to a PaperCut-enabled MFD and sign in. Tap your Bowdoin OneCard ID on the card reader, or enter your Bowdoin username and password on the touch screen.

  2. Tap Scan on the main PaperCut screen.

    Screenshot of the PaperCut interface showing the Print Release button, the Device functions button, and the Scan button from left to right.

  3. On the Scan screen, find your network folder in the list of destinations. Network folders are identified by a folder icon. Tap the folder name to select it.

    Image of the PaperCut Scan screen with a network folder destination highlighted.

  4. Optionally change the file name or adjust scan settings by tapping Settings. When ready, tap Start Scanning.

    Image of the scan interface in PaperCut showing a filename and settings for the current scan.
Delivery time: Scanned PDF documents are processed through optical character recognition (OCR) before delivery, which may take a few minutes. The file will appear in your configured network folder location — for example, a department folder on the Microwave (H: or J: drive) — once processing is complete.
Don't see a network folder in the list? Network scan folders must be requested through IT — they are not added automatically. Use the Request addition of PaperCut Scan Location service in the Related Services section of this article to request one. Consider using OneDrive or email as an alternative in the meantime — see the Related Articles section.

Additional Help

If you need further assistance, you have several options:

  • Bowdoin Bot: Chat with Bowdoin Bot directly from any KB page for instant answers.
  • Phone: Call the Bowdoin College Service Desk at (207) 725-3030.
  • In person: Visit the Tech Hub in Smith Union during business hours.
  • Submit a ticket: Request assistance through the Service Catalog.
Print Article

Related Articles (4)

Scanning documents using advanced options on a PaperCut-enabled device
Instructions for using advanced scanning features on a PaperCut-enabled multi-function device (MFD) on campus. Covers how to scan multiple pages into a single document using the scanner glass, and how to change scan settings such as two-sided scanning, color mode, DPI, file type, and paper size.
Scanning to Email From a Multi-Function Device (MFD)
Step-by-step instructions for scanning a document from a campus multi-function device (MFD) and sending it directly to a Bowdoin email address using PaperCut. Includes information about page count limits and how to reduce file size for larger documents.
Scanning to OneDrive from an Multi-Function Device (MFD)
Step-by-step instructions for scanning a document from a campus multi-function device (MFD) directly to a Bowdoin OneDrive account using PaperCut. Includes first-time setup steps for authorizing PaperCut access to OneDrive.
Scanning with PaperCut
An overview of scanning options and settings available when using a PaperCut-enabled multi-function device (MFD) on campus. Covers scan destinations (OneDrive, email, and Teams/SharePoint folders), global settings that apply to all scans, and default settings that can be adjusted at the device.

Related Services / Offerings (2)

PaperCut Scanning
Report issues or make requests related to PaperCut Scanning
Request addition of PaperCut Scan Location
Request the addition of a PaperCut Scan Location such as a Teams folder or SharePoint location.