Advanced Screen and File Sharing in Zoom


Zoom is a web-based platform used for video and audio conferencing, chat, and webinars. During a  Zoom meeting, presenters can share their screen—including PDFs, Word documents, and images—and can both independently and collaboratively annotate files via the Zoom interface. 

Advanced Sharing Options in Zoom

  1. From an open Zoom meeting, click Share Screen on the toolbar located along the bottom of your Zoom meeting window. 
  2. The default option will be to share your desktop. If you select the Desktop option and click Share in the lower right corner, your entire desktop will be shared in the Zoom session. 
  3. To change what you are sharing, click Share Screen again, and select the new screen you would like to share.
  4. Zoom offers the following sharing options: 
    Whiteboard – This opens a blank space that users can write on and annotate. 
    iPhone/iPad via Airplay – This allows you to share your iPad or iPhone screen via Airplay. 
    iPhone/iPad via Cable – This allows you to share your iPad or iPhone screen by connecting it to your computer using a USB cable. 
    Other options – If you have a second monitor, Zoom will give you the option to only share that monitor. If you have open programs (e.g., PowerPoint or Word), Zoom will also give you the option of sharing just those open windows. This is a good option if you want to show a PowerPoint  or document during your Zoom session while keeping the rest of your screen hidden.  
  5. After sharing, you can annotate any of these selected screens by clicking Annotate on the top toolbar. 
  6. To stop sharing your screen, click the red Stop Share button. 

Strategies for Sharing Your Screen in Zoom 

  • Sharing your screen via Zoom can be a great way to demonstrate or practice a skill with your students during a synchronous class session. 
  • Zoom allows users to either independently or collaboratively annotate shared screens, making it a great tool for building interactivity into your online courses. 
  • If you are ever unsure of what you are sharing, look for a green border. Zoom indicates which part of your screen is being shared by enclosing it in a green border.